Compliance Deputy - Small Business/Outreach Support

Opening Date: 
March 24, 2016
Positions & Compensation: 
Compliance Deputy - Small Business/Outreach Support
Location(s): 
Fresno, CA
Sacramento, CA
San Diego, CA
Santa Ana, CA
Days/Hours: 
Full Time Exempt Position, may consider Part Time Position
Close Date: 
Open until filled

Company Description: Small management consulting firm specializing in Federal and State Contract Prevailing Wage compliance monitoring and enforcement, Project Labor Agreement (PLA) administration, Small and Disadvantaged Business Enterprise (DBE) development, administration, implementation, program compliance monitoring, outreach, event coordination and business assistance training.

Qualifications/Duties:

Padilla and Associates, Inc. is seeking a qualified individual to join our compliance and outreach team. The incumbent works in close coordination with other team members to advance client initiatives and programs through strong writing, media relations and other communications activities. We seek to hire a qualified individual with strong written and oral communications skills, community and media relations expertise and advanced ability to interpret State and Federal laws and requirements.

As a valued member of the Padilla and Associates, Inc. (P&A) team, the incumbent will make it possible for our clients to implement their programs in compliance with State and federal laws and regulations.  The incumbent will work with assigned clients, Program Management Teams, Project Construction Managers, Design Build Contractors, Subcontractors, Consultants, S/DBEs Disabled Veterans Business Enterprise (DVBE), the public and other government officials to meet SB/DBE Program requirements.

 

SB/Outreach Support Position

The incumbent will be responsible for interpreting and applying State and Federal laws, rules, and regulations concerning the assigned Client’s SB/DBE/DVBE Program, including but not limited to 49 CFR, Part 26, Government Code 14856, Military Code 999.9 and the State Public Contract Code.  Conduct compliance reviews and prepare variety of reports using graphs, spreadsheets, narrative reports and provide presentations.  Interpret and apply specific laws, rules, regulations, policies and procedures; evaluate situations accurately and take effective action; deal tactfully with all levels of Client employees, managers, Contractors, Consultants, business owners and the public.

 

Duties include carrying out policies, procedures and on-site reviews to determine whether State and federally funded contracts comply with the applicable state and federal regulations, which include Government Code, Military and Veterans Code and 49 CFR Part 26 to include SB/DBE/DVBE participation and utilization on project.  Ensures program compliance through proactive initiatives such as conducts program compliance reviews.  Collects and analysis monthly narrative and data reports from a variety of entities.  Prepares recommendations on report findings.  Issues reports of findings and Corrective Action Plan notices of noncompliance.  Follows-up on corrective measures. Prepares the SB utilization reports, activities and accomplishments for submission to the regulatory agencies.  Attend and present at meetings, workshops, pre-bid conferences, and training sessions. 

 

The incumbent receives direct or general supervision and guidance from the Project Manager in performing the day-to-day duties, and is assigned tasks that can be completed with limited supervision.  May represent the Project Manager in meetings as directed and assists the Project Manager in the guidance and delivery of the Program functional requirements. 

 

A Small Business Compliance and Outreach Support Individual may be asked to assist with:

  • Collecting small business, and minority information from all contractors (payments and commitments to small, local, DBE and DVBE businesses) also known as Prompt Payment Reporting.

  • Implementing current process for data collection on all federally funded projects.

  • Identifying barriers to prompt payment reporting and develop strategies to address barriers. 

  • Creating monthly progress reports of data. 

  • Developing procedures handbook on Small Business-related tasks.

  • Collaborates with team members and consultants on social media campaign goals and deliverables.

  • Assists with drafting and scheduling posts for various social media tools, and drafting responses to customer inquiries.

  • Collaborates with team members on internal communications; drafts articles for the internal website and other collateral materials for employees.

  • Draft speaking points, speeches and presentations for delivery by P&A personnel and/or client.

  • Draft media advisories and news releases on various topics and developments for senior management review.

  • Draft fact sheets and frequently asked questions on various programs and initiatives.

  • Researches, draft and edits articles for posting on P&A or client website and inclusion in publications.

  • Draft written responses to a wide range of customer inquiries, requests and concerns, some of which may be sensitive or complex.

  • Assists or participates in development and implementation of outreach strategies and plans to meet designated goals and objectives; actively participates in regular meetings with management.

  • Assists in the planning, organizing, management and execution of assigned outreach and training events; with management approval, participate in making recommendation in regards to event concept, design, location, theme, audiences; with management approval.

  • Assists in development of communication and outreach approaches and plans for client programs and projects and assists staff in implementation; drafts recommendations for public involvement strategies; works with other Padilla staff to formulate methods and approaches for addressing community concerns.

  • Responds to a wide range of internal and external customer inquiries, requests and concerns, via telephone and in-person and/or communicates inquiries to senior staff as necessary.

All Opening:

All Job Positions require the incumbent to have the ability to interpret and apply specific laws, rules, regulations, policies and procedures; evaluate situations accurately and take effective action; deal tactfully with all levels of employees, managers and the public.

 

Ability to effectively apply the State and Federal program requirements, analyzing and/or evaluating contractors’ records and documentation; make determination and/or assessment of a contractor’s compliance or noncompliance; prepare reports and make recommendations for management review, as required. 

 

Ability to be multi-task; have solid project management skill sets, problem solving, adapt to changes in priorities and complete tasks or projects with short notice; ability to organize and prioritize large volumes of varied documents; and the ability to concentrate in order to review and create documents and meet strict deadlines.

 

Ability to make presentations, provide training, maintain and develop stakeholder relationships immediately advise upper manager on issues, concerns and provide recommended solutions.Must be dependable, have strong analytical and business writing skills and accept a work environment with varying degrees of short notice priorities and new directions.

 

Additionally, the incumbent must at minimum have an ability to:

Maintain work related records and prepare reports using a computer. Strong skills in MS Office especially Excel and Word.

 

Read and interpret typical business correspondence, reports and/or 
department policies.

 

Follow either written or oral instructions. 

 

Work the schedule assigned. 

 

Arrive and be ready for assignments on time. 

 

Present ideas in a clear and effective manner. 

 

Use initiative and judgment within established guidelines and be detailed oriented.

 

Communicate clearly and concisely, both orally and in writing. 

 

Establish and maintain effective working relationships with 
managers, supervisors, staff, customers, the public and others 
encountered in the course of work.

 

Work with various cultural and ethnic groups in a tactful and effective manner.

 

Must be open to cross-train

 

Minimum Qualifications:

Bachelor’s Degree

Valid Class C Driver’s License

Bilingual (but not required)

Knowledge at minimum of business software applications including MS Office Suite, project management, Excel, PowerPoint and Publisher

Excellent verbal and written communication skills

Excellent time management and organizational skills

Knowledge of standard formats for letters, memorandums, reports, and initiate Excel spreadsheets

Knowledge of record keeping and expenditure reporting methods

 

Preferred majors, knowledge and/or skills: 
1. Business Management, Finance, Math, Economics 

 

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