Compliance Deputy I - Labor

Opening Date: 
October 13, 2017
Positions & Compensation: 
Compliance Deputy I
Santa Ana, CA
Full Time Position (Flex Schedule Monday through Thursday 7:30am to 5:30pm and Friday 7:30am to 11:30am
Close Date: 
Open until filled.
Padilla & Associates, Inc. is seeking experienced Labor Compliance Auditor to monitor and enforce Federal and State Prevailing Wage regulatory requirements and serve as a liaison to the State Division of Labor Standards Enforcement, trade unions, and other interested parties relative to prevailing wage laws regarding public works. Typical Duties:•       Coordinating, developing, implementing and providing technical assistance on all components associated with Labor Compliance. •       Administering, advising and directing as it relates to Labor Compliance Program (LCP), California Labor Code, California Code of Regulations, and Federal Davis Bacon and Related Acts, including working with the prime and subcontractors, other stakeholders, and the general public to ensure appropriate application and compliance with State and Federal statutes, regulations and program requirements. •       Responsible for independently carrying out policies, procedures and conduct desk and on-site reviews to determine whether the contractor and subcontractors are complying with the Labor Compliance requirements. •       Oversee and work with the prime contractor and subcontractors to ensure compliance with State and Federal regulations and program requirements.•       Possess the demonstrable ability to effectively serve and represent Padilla & Associates, Inc. in a lead capacity while ensuring good working relationships with the clients, state agencies, unions, contractors, and pertinent stakeholders.•       Performs in the capacity of key personnel in fulfillment of the scope of services delineated under Padilla & Associates, Inc. professional services agreements.•       Create, develop, foster and maintain working relationships with the clients, building trades unions, state agencies, construction associations, and stakeholders.•       Coordinate with contractors/subcontractors on all applicable projects to ensure compliance with the California Labor Code, California Code of Regulations, Labor Compliance Programs, and Federal Davis Bacon and Related Acts, and other applicable regulatory requirements.•       Audits and analyzes Certified Payroll Reports (CPRs) and related labor compliance documents to ensure compliance with State and Federal Regulations and issues Discrepancy Notices highlighting outstanding contractor issues.•       Makes recommendation to Senior Management on how to proceed with contractors with continuing violations.•       Assist Contractors, Program Managers, Building Trades and other pertinent stakeholders with interpretation and procedural inquiries relating to State and Federal regulations and its applicability.•       Review and keep current with all upcoming and new legislation and analyze the effect on Labor Compliance Program requirements and enforcement activities.•       Provide operational insight and analysis relative to State and Federal enforcement and compliance requirements for driving projects and executing deliverables.•       Assist the Senior Management in overseeing LCP daily operations including: program administration, union interface, processing of DIR complaints, Grievances, project-closeout, LCP Audits, etc.•       Conduct on-site field interviews to ensure contractors compliance with all provisions of the applicable State and Federal Regulations.•       Completes additional duties as assigned by Senior Management.•       Receives complaints and allegations of possible Federal and State Labor Code violations by contractors and subcontractors from a variety of sources.•       Conducts preliminary meetings with contractors and parties making allegations in order to determine the validity of complaints that have been made.•       Conducts audits of contractors and subcontractors by traveling to construction sites and interviewing construction workers in the field, reviewing and verifying certified copies of contractors’ payroll records, and reviewing other construction records, logs, and reports for compliance with project regulations and State Labor Codes, completeness, and indications of noncompliance.•       Determines the amount of wages and penalties due for noncompliance.• Recommends and prepares “Notice to Withhold” documents in order to stop payment to contractors found to be in violation of the prevailing wage requirements and prepares “Release of Notice to Withhold” documents to allow for payment to contractors found to be in compliance with prevailing wage requirements.•       Responds to technical questions regarding prevailing wage rates and complaint processing requirements from contractors, subcontractors, and complainants and recommends solutions to minor complaints regarding Labor Code violations.•       Prepares and presents oral reports concerning the prevailing wage violation audit for the settlement conference.•       Monitors receipt of wages and penalties paid by out-of-compliance contractors by preparing and submitting documentation identifying the deposit of penalties and forfeitures into the general fund and reconciles account balances with the appropriate District office.•       Prepares various reports regarding matters such as annual dollar amount of penalties collected by project, contractor, and fund type; summaries of prevailing wage violations and new and closed cases, wages withheld, and penalties collected and due; complaints filed, number and status of cases, and money withheld and collected; and other activity reports.•       Coordinates meetings and hearings with the Labor Compliance Officer, Contract Compliance Officer, contractors, complainants, and preservation and community groups regarding prevailing wage violation issues.•       Provides work direction and training to clerical and technical staff for specific functions related to the District’s Labor Compliance Program and computer and software applications for records maintenance.•       Respond to public records request and third party request in accordance with state and federal regulations and the Taft Hartley Act.•       Performs related duties as assigned. Knowledge of:·         Federal and State laws, regulations, and guidelines pertinent to prevailing wage requirements in public works;·         Employment practices in the construction industry;·         State Labor Commission practices and procedures;·         Research and investigative procedures;·         Office practices and procedures;·         Microsoft Windows operating systems;·         Highly proficient Microsoft Word and Excel skills;·         Automated labor compliance software. Ability to:·         Interpret and apply specific laws, rules, regulations, policies and procedures; evaluate situations accurately and take effective action; deal tactfully with all levels of employees, managers and the public.·         Effectively apply the State and Federal program requirements, analyzing and/or evaluating contractors’ records and documentation; make determination and/or assessment of a contractor’s compliance or noncompliance; prepare reports and make recommendations for management review, as required.·         Multi-task; have solid project management skill sets, problem solving, adapt to changes in priorities and complete tasks or projects with short notice; ability to organize and prioritize large volumes of varied documents; and the ability to concentrate in order to review and create documents and meet strict deadlines.·         Make presentations, provide training, maintain and develop stakeholder relationships, immediately advise upper manager on issues, concerns and provide recommended solutions.·         Be dependable, have strong analytical and business writing skills and accept a work environment with varying degrees of short notice priorities and new directions.·         Be open to cross-train for other positions.·         Work independently with minimal direction;·         Communicate effectively, both orally and in writing;·         Learn, understand, interpret, and apply laws, rules, and procedures related to prevailing wage requirements;·         Conduct investigations, identify and evaluate problems and analyze facts;·         Identify, interpret, and analyze discrepancies in construction logs, records, and related documents;·         Exercise tact and judgment in all interactions with coworkers and clients;·         Maintain confidentiality in assessing confidential information;·         Organize and prioritize caseload, maintain up-to-date files, and keep accurate records;·         Conduct and present at pre-bid and pre-construction meetings;·         Plan, organize, and direct the work of other technical and clerical support staff;·         Utilize Microsoft Excel to compute simple arithmetic calculations. Education:Graduation from a recognized college or university with a bachelor’s degree or higher, preferably supplemented by courses in public, business, financial, law, construction management, project management, public administration or personnel administration, report writing, and supplemented by training in the use of a computer. Additional qualifying experience may be substituted for up to two years of the required education. Experience:Two years of technical experience in monitoring and preparing reports pertaining to contract compliance, procurement practices, or contract auditing; or one year of experience working within a labor compliance program recognized by the State of California with the responsibility for monitoring and preparing reports relative to the labor practices of contractors. Special:A valid California Driver License.Use of an automobile. Compensation commensurate with experience Submit resumes to:Antonio F. Dupre Sr., P.M.P., C.C.M., R.E.Senior Project